Project Coordinator, Civil (Ottawa)

DSEL

Overview

DSEL’s Construction Administration department is a skilled team of dedicated professionals who manage projects through the various phases of construction. The Project Coordinator regularly communicates and coordinates with clients, contractors, consultants, municipal staff, and other project professionals to facilitate the successful progression of projects. The Project Coordinator plays an instrumental role within the Construction Administration team, providing support to the Project Manager, Junior Project Manager, and other contract administration staff. The Coordinator is responsible for maintaining and strengthening client,
contractor, consultant, and municipal relationships while ensuring effective communication and coordination throughout the project.

The Project Coordinator is responsible for the day-to-day coordination and administration activities associated with the various phases of construction, from initial approvals and construction commencement through to project completion and handover to the municipality.

Specific Skills

What will help you succeed in this role:

Graduate/Licensed professional engineer or certified engineering technologist, Civil discipline.
Proven ability to solve problems and to communicate ideas clearly in a technical and non-technical manner, both written and verbally
Above-average knowledge and abilities in Word and Excel
Strong interpersonal skills and enjoy working in a team environment

Responsible For

What You’ll Do:

Prepare written communications, including emails, payment certifications to aid in coordinating construction with external project professionals
Gather, compile, and review project-specific information
Monitor and review quality of all DSEL field reports from Inspectors
Monitor conformance with project schedules
Prepare cost sharing claims
Coordinate and attend construction meetings
Prepare preliminary cost estimates (high level)
Prepare tender documents and analysis
Monitor client securities and reductions
Prepare grading analysis and reports
Timely approval of progress certificates
Coordinate start / end of U/G and A/G maintenance and assumption with municipalities
Responsibility for conformance with all approvals
Responsible for meeting deadlines as assigned and agreed
Oversee as-built drawings and document preparation
Oversee as-built data / info for earthworks quantity verification
Coordinate with DSEL’s internal staff as necessary to complete project coordination tasks
Expedite circulation and submission of time-sensitive information and deliverables
Assist with the review of construction handover packages for new projects from PA
Support the project management team and communicate with external project professionals
Independently-monitor assigned tasks and provide updates through to task completion